Branch of the Association HELVETAS Swiss Intercooperation in KR is looking for Finance and HR Officer Qualification requirements University degree in Finance, Business Administration, economics or similar domain; Relevant work experience; Computer literate with practical experience in Microsoft Office applications, 1S software; Excellent written and oral communication skills in English and Russian. Oral communication skill in Kyrgyz language. Duties Preparation of bank transfers; Managing cash payments; Ensuring accurate and timely processing of suppliers’ invoices; Formation of advance reports; Running and ensuring timely recording in the accounting system 1S of all economic activities and operations (bank accounts, cash box, assets, liabilities, taxes, commodities, materials); Checking financial reports of the grantees; Conducting inventory of fixed assets and participating in inventory procedures; Preparation of labour contracts, labour orders, references; Coordination of recruitment process in accordance with internal procedures; Maintaining and keeping updated staff files and staff labour contracts, orders, instructions and other. Conditions Interested candidates are kindly requested to send a Cover Letter, detailed CV and recommendation letters in English to Kyrgyzstan@helvetas.org with CC Eleonora.akmatova@helvetas.org. The deadline for submission is no later than 17:00, February 15, 2023.
EU-funded SWITCH-Asia Greentour Project implemented by Representative Office of Helvetas Intercooperation GmbH in the Kyrgyz Republic is looking for Financial and Administrative Officer in Bishkek office. GreenTour project mobilizes and mentors Kyrgyz tour operators and their suppliers to adapt and promote sustainable consumption and production practices throughout their supply chains and business processes. This includes using local suppliers, purchasing environmentally friendly products, plastic reduction, conserving natural resources and applying socially responsible ways of interacting with local communities. Furthermore, the capacity of travel associations to provide Corporate Social Responsibility advisory services will be improved to spread the sustainable tourism practices. For the targeted Micro, Small & Medium Enterprises Helvetas fosters the creation of new financial schemes and promotes access to green financing. Qualification requirements: University degree in Finance, Business Administration, Economics or similar domain; Relevant work experience in accounting, procurement, and admin tasks; the experience with EU projects is preferable; Computer skills with practical experience in Microsoft Office applications, 1S 7.0 software; Excellent written and oral communication skills in English and Russian. Knowledge of Kyrgyz is an asset. Duties: Preparation of financial reports for the project activity as per requirements of EU and internal procedures; assist in verification of accounts; Booking transactions in accounting system; preparation of payment requests for bank and cash operations for project vendors; Ensuring accurate and timely processing of suppliers’ invoices; Checking financial reports of the project implementing partners; Conducting inventory of fixed assets and participating in inventory procedures related to project; Assist in procurement of services and consultants as per requirement of the donor and internal procurement procedures; Assist in collecting monitoring data for the project’s annual and completion reports; Assist in organizing project events, travel and training activities; Support the project team in the implementation of the activities with a wide range of the project beneficiaries and stakeholders. Conditions: Interested candidates are requested to send a Cover Letter, detailed CV and 3 recommendation letters in English to Kyrgyzstan@helvetas.org with CC Aselia.Bakirova@helvetas.org. Deadline for submission is by 17:00, February 15, 2023. Subject of your email must contain “Financial and Administrative Officer for the EU-funded SWITCH-Asia Greentour Project”.
Assignment Title: Improvement of quality of hospitality services in yurt camps and guest houses in selected locations Location(s): Alai, Chon Alai districts. Assignment periods: February 2 till December 30, 2023 Tasks: Conduct training and practical consultations by the end of April, 2023 for tourism service providers in selected locations on following topics: Improvement of sanitary-hygiene conditions, and, quality and variety of meals Maximum number of beds in one room in guest houses and yurt camps. Standard size and other characteristics of bed (including the type of bedsheets and mattress) Minimal requirement for kitchen in guest houses, yurt camps Minimal requirement for lavatories and bathrooms Pricing of services Introduction of simplified form of recording incoming clients, expenses and sales. Conduct a study tour for owners of guesthouses and yurt camps to successful guest houses and yurt camps in Naryn oblast (Song-Kul) Expected results All participants of trainings and consultations have developed their plan for further improvement with concrete timeline and sources of funding of each set tasks accordingly till the end of February 70% of participants have introduced changes, u[dated and improved the quality of their services, beds, kitchen and lavatories All participants have improved their skills on food provision and developed their menu. Application Procedure Applicants must send the following documents by email to Beksultan.abdisalamov@helvetas.org and Aselia.bakirova@helvetas.org no later than February 5, 2023. List of application documents Letter of interest describing experience in similar assignments. CVs of key executors with experience in performing similar tasks. Action plan, implementation schedule including detailed budget. Copies of official registration of the applicant (patent, certificate of registration). Main requirements for applicants: Active in the tourism and hospitality sector as a trainer and consultant for at least 5 years Experience in training and consulting in the hospitality industry. At least 5 years of experience in consulting tourism service providers Experience in working with international organizations for at least 3 years. Knowledge of Kyrgyz and Russian languages Terms of Reference If you have any questions, please contact beksultan.abdisalamov@helvetas.org +996 (550) 33-92-92
Location: Bishkek and Osh cities, Alai and Chon-Alai districts Assignment periods: February 14, 2023–December 29,2023 Objects: support BWA and its’ branch in Chon-Alai in achieving sustainability and financial freedom as institutions through building strong and sustainable sales channels in international and domestic markets, and by improving internal business processes of the organizations. Tasks: Institutional development 1. Institutional development of PU BWA and its’ branch in Chon-Alai by: empowering established institutional structures: leadership, organizational structure, financial reporting; improving internal sales processes and nurturing sales professionals; optimization of product development and production process: comparative analysis, quality control, inventory management, communication and productivity; internal processes: networking, time management, new internal PU rules, working with information, receiving orders, etc.; financial management: managing cash flows and increasing profit margins; formalization of processes and updating of necessary organizational documents; improve human resource management by attracting new active artisans who influence the growth of production capacity; establishing self-learning processes; coordination of the development of new collections. The indicator is financial stability and profitability (above the break-even point); profit margins have been increased to 20% (the current average value is 8-12%); production capacity has been increased by 2 times. 2. Involvement of an organizational psychologist to work with internal conflicts, development of unity and motivation of artisans. The indicator – reduction of internal conflicts, reduction of staff turnover by 2 times. 3. Support PU BWA and its’ branch in Chon-Alai in the introduction of a Supervisory Board, which will provide strategic recommendations to the Executive Body of the organization. Marketing development 4. Development of wholesale sales by expanding and supporting domestic sales, as well as supporting the attraction of a wholesale foreign partner of the brand with love By Alay. The indicator is 2 times increase in sales, attracting new partners. 5. Organization of technical support of the website www.byalay.com (11 months), SEO optimization, online store development. 6. Advise artisans in improving the assortment for eBay and Wildberries, conduct the necessary analytics, increase sales of products of the brand with love By Alay, promote the brand with love By Alay on these marketplaces. The indicator – covering 50% of the permanent expenses of artisans. 7. Develop a professional catalog and brochure for B2B, develop storytelling for products with love By Alay. 8. Organize a professional photo shoot and create video content. Support in attracting grants 9. Support PU BWA and its’ branch in Chon-Alai in applying for grants to receive funding for the necessary equipment, building a workshop, etc. General tasks 10. Provide detailed descriptive report no later than December 22, 2023. Application Procedure Applicants must send the following documents by email to begaiym.mamatova@helvetas.org and aselia.bakirova@helvetas.org no later than 8.00am February 9, 2023. List of necessary documents for submission: Certificate of registration of a legal entity or a private entrepreneur; Letter of interest describing the experience of conducting similar tasks; CV of the main executors, with experience in performing similar tasks; Commercial offer indicating the cost of the work (budget), including all costs associated with the implementation of the above tasks and the work plan (fees, logistics, necessary materials, etc.) Requirements to potential supplier: Educational and practical experience in the institutional and marketing development of organizations with a turnover of at least 3-4 million KGS per year and their business processes; Knowledge and experience of business and organization management in the handicraft sector; Experience of at least 3 years in this field and on these issues; The presence of a patent or a certificate of registration of an individual entrepreneur, an insurance policy or another type of legal registration (LLC, etc.) of the applicant; Diplomas, certificates proving the competence of the candidate; Experience working with local non-governmental organizations, international organizations (at least 3 years); Good knowledge of the target region and the local population; Fluency in Kyrgyz, Russian, English, including verbal and written communication skills are a significant advantage. If you have any questions, please contact begaiym.mamatova@helvetas.org, tel. +996 (550) 45-25-71 Terms of Reference
Assignment: Train local trainers on GALS methodology and coordinate conduction of GALS by local trainers among beneficiaries of Bai Alai programme. Location: Osh city, Alai and Chon-Alai districts Assignment periods: February 03,2023–December 29,2023 Objects: In order to outreach and train more beneficiaries on GALS methodology, 25 local trainers from Alai and Chon-Alai districts were selected. They were trained on GALS tools (Dream, Journey to Dream, Happy Family Tree, Profitability Tree). Hired consultant will monitor GALS trainings conducted by local trainers and conduct ToT on the fifth tool of GALS methodology - Happy Family Diamond, and organize/conduct final conference of local trainers upon completion of tasks. Tasks: Consultant must conduct 2 monitoring visits to analyze and assess the progress of GALS trainings conduction by thelocal trainers in Alai and Chon-Alai districts; Consultant will train local trainers to the fifth tool of GALS methodology - Happy Family Diamond; Consultant must compile a database of trainees/participants of GALS trainings conducted by local trainers; Consultant must provide final written report upon completion of the contract. The report must include progress, analysis of results of GALS trainings conducted by local trainers, as well as specific recommendations on further promotion of GALS trainings by local trainers. Consultant must inform donors and participants about the program and dates of planned activities a month in advance;The consultant must organize and conduct final conference for local trainers on the results of their work. Prepare and approve conference program and list of conference participants; Consultant will monitor the work of all local trainers after the completion of the contract during 3 months period. Expected results: Local trainers are trained for GALS tool (Happy Family Diamond). Database of GALS training participants has been compiled and submitted to the Client. Local trainers have trained 450 up to 500 people on GALS tools. Final conference is held to conclude the work of local trainers. Application Procedure Applicants must send the following documents by email to begaiym.mamatova@helvetas.org and aselia.bakirova@helvetas.org no later than 12.00pm February 01, 2023. List of necessary documents for submission: CV with experience in implementing of GALS training; A letter of interest describing experience of similar tasks implementation; Commercial proposal with an indication of the cost of work (budget) including all costs associated with implementation of the above tasks and work plan (fees, logistics, necessary materials, etc.) Requirements to potential supplier: Knowledge of GALS methodology; Experience of at least 3 years of development modules and conduction of GALS trainings; Experience in working with local non-governmental organizations, international organizations (at least 3 years); Availability of a patent or certificate of registration of individual entrepreneurs, insurance policy or another type of legal registration (LLC, etc.) of the applicant; Diploma, certificate proving competence of the candidate; High level of knowledge of approaches in conducting trainings on gender issues; Readiness to field work: Osh, Alai and Chon Alai regions; Knowledge written and spoken Kyrgyz and English languages. If you have any questions, please contact begaiym.mamatova@helvetas.org, tel. +996 (550) 45-25-71 Terms of Reference
Location(s): Alai, Chon Alai districts Assignment periods: 1 February - 30 November, 2023 Tasks: Develop optimization, improvement, and promotion plan of selected tour products and further implementation of the developed. Conducting trainings for service providers along selected itineraries to improve the quality of services provided and tourism infrastructure (kitchen, sanitary facilities). Research available viable solutions to improve the infrastructure of yurt camps and guest houses. Prepare and submit an updated budget for logistics according to the selected tour products. Full package of the tour products: product descriptions, tour maps, pricing for group and individual tourists, and schedule of the planned tours. Submit written report and photo report. Expected results: The cost of selected tours are optimized for end customers - tourists and tour operators. Involved service providers along selected itineraries improved the quality of services and tourism infrastructure (kitchen, sanitary facilities). Six selected yurt camps and two tent camps have improved kitchen, installed toilets and showers to improve the quality of service and facilities for tourists. Final package of optimized, improved tour products. Analytical report on results of promotion: Google Analytics describing the dynamics of leads from potential target audience. 90% of tourists were satisfied with the quality of service and facilities of yurt camps and provided good positive feedback after the tour. Application Procedure Applicants must send the following documents by email to Beksultan.abdisalamov@helvetas.org and Aselia.bakirova@helvetas.org no later than January 31, 2023 List of application documents Letter of interest describing experience in similar assignments. Action plan, implementation schedule including detailed budget. Copies of official registration of the applicant (patent, certificate of registration). Main requirements for applicants: Active in the tourism sector at least 5 years as a tour company/orgnization Experience in developing and optimization oftour products. Experience in working with international organizations for at least 3 years. Knowledge of languages: Kyrgyz, Russian, knowledge of English is an advantage. Knowledge of the project region is an advantage. Terms of Reference If you have any questions, please contact beksultan.abdisalamov@helvetas.org and tel. +996 (550) 33-92-92
